To get best results when using Zoom conferencing in a Teams-optimised environment you can
use a workaround to share screen from the laptop in the Boardroom and Parts Meeting Rooms conference rooms.
1. For meetings held in the Board Room, for ease of operation, first invite the board room boardroom@westwardscania.com to the zoom meeting so you can join the meeting with one press from the room panel. (Figure 1)
You can also join the meeting by entering the meeting id and passcode from the room panel. (Figure 2)
Figure 1. Joining a Zoom meeting where the board room has been invited to the meeting
-> Page 2 (on back of this page)
Figure 2. Joining a Zoom meeting using the meeting id and passcode
2. Share the screen from the laptop as follows. On the laptop desktop you will see a shortcut named "Share a meeting- Zoom"- Double-click on it (Figure 3)
3. Enter in the meeting id and passcode- Ensure you are using the meeting ID and passcode of the current meeting you have been invited to, not your own personal zoom meeting id and passcode. (Figure 4)
Figure 3. Share a meeting Shortcut
To page 3-> Next Page
Figure 4. Sharing/ Presenting to Zoom. Enter in Meeting ID and Passcode and click on Share screen
4. Zoom may ask you to launch or join meeting. If it does please do so.
5. Select the screen you want to share and click on the share button (Figure 5). Recommend sharing entire screen so you can move between windows on screen.
Figure 5. Sharing your entire screen.
-> Page 4 (on back of this page)
Figure 6. Sharing view entire screen.
6. Once you have finished presenting just click on stop sharing and you will return to the normal meeting view.
If you need to present again later, follow steps 2-5.